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HR Coordinator

The Human Resources Coordinator supports the Human Resources Department in several critical areas of employee relations: on-boarding, time tracking, payroll and benefits administration, leave management, and personnel records.

EDUCATION AND EXPERIENCE

  • Bachelors’ degree in Human Resources or Business Administration preferred;
  • A minimum of two (2) years of professional experience in a multi-faceted Human Resources’ role;
  • A minimum of one (1) year of professional experience managing payroll and benefits administration preferred.

SKILLS & KNOWLEDGE

  • Demonstrated proficiency in Microsoft Office various ATS, Payroll systems, and other HRIS;
  • Demonstrated successful work experience in a variety of human resources’ functional areas;
  • Excellent interpersonal skills to handle sensitive situations and documentation;
  • Attention to detail in composing, typing, and proofing email communications and other materials; ability to prioritize tasks; and meet deadlines;
  • Excellent oral and written communication skills for personal, telephone, and email communication;
  • Ability to maintain a high level of confidentiality is a requirement for this position.

KEY POSITION RESPONSIBILITIES (other duties may be assigned) 

Administration

  • Manages digital and physical employee data and personnel records across multiple systems in compliance with legal requirements;
  • Creates and maintains up to date job descriptions, organizational charts, and other company information with attention to consistency in style and format;
  • Promptly processes new hire information and status changes; verifies proper approvals and data entry; and notifies stakeholders when complete;
  • Support recruiting through scheduling interviews, background checks, and onboarding;
  • Leads new hire orientation and monitors the on-boarding process;
  • Communicates company policies to employees and supervisors.

Payroll and Timekeeping

  • Trains employees and supervisors on the timekeeping system;
  • Tracks and manages time off requests, leaves of absence, timesheet approvals, and adjustments;
  • Processes semi-monthly payroll, off-cycle payrolls, and terminations;
  • Creates reports and provides reporting to HR and other departments.

Benefits

  • Provides employees with information on employee health, welfare, and retirement programs;
  • Administrator for 401K and other employee benefit programs;
  • Liaisons with benefit vendors on the employee’s behalf and communicates with service providers concerning routine administration of programs.

Leave Management

  • Meets with employees to review the leave programs available to the employee;
  • Processes and manages workers’ compensation claims;
  • Submits and tracks all leave requests, providing regular updates to providers and management;
  • Monitors return to work dates and ensures compliance with employment and company policy;
  • Keeps current on legal requirements for FMLA, CFRA, Workers Compensation, etc.
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